Database Maintenance

SHINE Database Maintenance Short User Guide

A version of this Short User Guide can also be downloaded as a pdf.  

The Member Maintenance Menu allows SHINE members to update journal holdings and contact details.

The maintenance menu can be found at: http://www.slainte.org.uk/shinemember/

You will need the username and password.  If you have forgotten these, send a message using the online form, and you will be sent a note of them.

 

Navigation options:

*   Home - allows you to return to the database maintenance home screen

*   FAQ - allows you to search the frequently asked questions section

*   Union List - links to the members' version of the union list database

*   Help - a context-sensitive help facility

 

Home page:

Options are:

• Browse Member Names A-Z:
  
  

  Click on "Browse member names A-Z", locate your library (by name) in the alphabetical list provided, highlight the appropriate entry and click the blue "Show" button.

• Search For A Member Location Code:
  
  

  Click on "Search for a Member location code" and type in the code you are looking for and click 'Show'.  (You don't need the whole code - you can just use the first part of the code - the geographical code - eg. a search for "AA" will bring up a list of all member libraries in Ayrshire and Arran).

• Frequently Asked Questions:
  
  

  A link to the frequently asked questions page, such as, "How do I contact the database administrator?"

 

Database Maintenance Menu:

Once you have selected your library, you have the following options:

• LIBRARY MAINTENANCE
  
  

  Click on "Library Maintenance" to update your library details (address, opening hours etc).
  
  Use "Save" button to save new information.  Press "Clear" to restore original information.

  
  

  
  

  • Use this option if you wish to indicate:
    
    
    whether your library is a Participant or Provider
    
    whether it is covered by the terms of the CLA Licence for NHS Scotland libraries
    
    any temporary change to your service status, eg. if all staff will be on annual leave or if your service is moving to a new location.
    
    
  • Use the "Service Status" option to choose from:
    
    
    *    "Normal"    (the default option)
    *    "Service temporarily unavailable"
    *    "Delays possible - please use as last resort"
    *    "Service permanently suspended"
    
    Remember to change the status back when your service status returns to normal.  You can also send a message to Lis-Shine

   

• HOLDINGS MAINTENANCE
  
  

  To amend a journal holding (ie. Year range/volume range), press the "Update" button in the right hand column.  NB if you are updating more than one title you must click the "Update" button for each individual title amended, to make sure that each amendment is saved.
  
  To remove a journal title from your list of holdings - click on "Remove", next to the journal title in the left-hand column of the screen.
  
  To add a holding - this option is at the bottom left of the screen.  Select a journal title from the drop-down list at the bottom of the screen and add year and volume information.  Then select "Add".  NB This only applies for titles already on the database.  If you are adding a title not yet held by any of the libraries in the database, you need to contact the database administrator via unionlist@shinelib.org.uk, who will add the title for you.

 

• CONTACTS MAINTENANCE
  
  

  Add a new contact:  insert details of a member of staff in your library and click on "Save".
  
  Update a contact: allows you to change the details of a member of staff in your library.
  
  Delete a contact: allows you to delete the details of a member of staff in your library. 

Note: It is advisable to add a contact and check that details are correct before making deletions.  The "Rank" option determines the order in which staff names are listed. 

 

 

 

 

 

 

Contact the union list working group if you wish to recommend any updates to this page.

Last updated January 2011